Careers

Accounts Payable Coordinator

The Accounts Payable Coordinator is directly responsible for the management and maintenance of accounts payable. The primary objective of this position is to ensure that invoice and accounts payable entry tasks are completed in an efficient manner and that the company maintains excellent relationships with all of its suppliers. The Accounts Payable Coordinator is also responsible for ensuring that month-end closing procedures and monthly management reports related to accounts payable are completed in a timely and accurate manner.

Specific Responsibilities

Management

• Responsible for informing management of any changes, challenges, etc. that the department is going through.
• Responsible for communicating effectively to ensure that there are no overpayments or duplicate payments.
• Responsible for taking responsibility for accounts payable systems and processes.

Financial

• Oversee the processing of daily invoices which includes proper coding and ensuring that all payments have an approval signature or that the invoice matches the purchase order amount prior to being entered or paid.
• Oversee the processing of employee expenses.
• Prepare and process weekly and monthly payments.
• Post and reconcile payments in the general ledgers.
• Review vendor invoices and monthly statements to focus on credit balances, refunds and adjustments, specifically looking for errors and/or potential discrepancies.
• Work with foreign currency conversions.
• Review the aged trial balance monthly and advise management of any potential issues.

Requirements

Education, experience, and skills required

• Business degree with a major in accounting, finance, or business administration.
• Advanced knowledge and experience in MS Office (Excel, Word).
• Basic knowledge of accounts payable work and internal controls.
• Demonstrate ability to accurately calculate, complete, correct, and manage accounting figures.
• Ability to learn new software, including internal programs.
• Very high level of accuracy and attention to detail
• Well organized.
• Strong communication skills.
• Ability to work 40 + hours per week.
• Ability to work in an environment of changing priorities.
• Professional, efficient, and proactive.
• Time management, organizational and communication skills.

Benefits

• We offer a competitive base salary, supplemental medical and dental coverage, online physicians, long-term disability insurance, life insurance, employee and family assistance program and a company pension plan.

Interested candidates can send their resume to RH-HR@alpaequipment.com or call Carole Landry at     1-506-826-6366.